Automate the Busywork. Scale the Mission.
I partner with Hawaii's nonprofits to build custom AI systems that save thousands of hours, allowing you to focus on what matters: the community.
The Transformation Your Board Needs to See
Stop burning out your best people with manual busywork. Here's what changes when you implement strategic AI systems.
The Old Way
- Manual Grant Writing: Your development director spends 40+ hours per proposal, copying and pasting from old applications.
- Generic Donor Communications: Mass emails that feel impersonal. Donors disengage because they don't feel valued.
- Data Entry Hell: Staff manually input volunteer hours, program metrics, and attendance records into multiple systems.
- Reactive Decision-Making: You discover problems weeks after they happen because reporting is slow and manual.
- Staff Burnout: Your best employees leave because they're drowning in administrative tasks instead of doing meaningful work.
The AI Way
- AI-Assisted Grant Writing: Custom GPT trained on your past successful grants generates first drafts in minutes. Your team edits and personalizes.
- Personalized Donor Journeys: Automated sequences that reference each donor's giving history, interests, and impact. Retention rates soar.
- Automated Data Workflows: Information flows automatically between systems. Staff focus on analysis and action, not data entry.
- Real-Time Insights: AI-powered dashboards surface trends and anomalies instantly. You make proactive decisions with confidence.
- Empowered Teams: Staff become strategic thinkers instead of data processors. Morale improves. Turnover drops.
The Bottom Line: AI doesn't replace your mission. It amplifies it.
Organizations that implement strategic AI systems report 40-60% time savings on administrative tasks within 90 days.
The 4-Phase Implementation Process
A proven methodology that takes you from overwhelmed to optimized in 8-12 weeks.
The Audit (Discovery)
We map your current workflows and find the bottlenecks
- Interview key staff across departments
- Document repetitive manual processes
- Identify high-impact automation opportunities
- Assess current tech stack and data infrastructure
- Deliver comprehensive findings report
The Architecture (Strategy)
I design a custom tech stack using tools like ChatGPT Team, Make.com, and Otter.ai
- Create custom AI implementation roadmap
- Design workflow automation blueprints
- Select optimal tools for your budget
- Establish data privacy protocols
- Present strategy to board for approval
The Build (Implementation)
I build the automations for you. Your team doesn't touch the code
- Configure AI tools and integrations
- Build custom GPTs for your workflows
- Create automated donor communication sequences
- Set up grant writing assistance systems
- Test and refine all automations
The Handoff (Training)
I train your staff to manage the system using the Shuhari method
- Conduct hands-on training sessions
- Provide comprehensive documentation
- Establish internal AI champions
- Create ongoing support protocols
- Measure and report initial ROI
Total Implementation Timeline: 8-12 Weeks
From initial audit to fully trained staff, most organizations are operational with their new AI systems in under three months.
How TLE Foundation Saved 2,000+ Hours in 60 Days
The Challenge: An Impossible Deadline
The TLE Foundation faced a critical tipping point. They had the vision to launch a new education platform serving 1,000+ students, but securing the major capital required a fully developed program architecture before approval. The math was brutal: the team needed to produce an estimated 2,000+ hours of program design and documentation to meet the funding deadline. With a lean team of only three staff members, they were facing a workload deficit that threatened to kill the project before it even began.
The AI Solution: A Multi-Modal Production Ecosystem
Instead of hiring external production studios and curriculum designers, I orchestrated a suite of Generative AI tools to compress months of production into weeks. We didn't just write text; we built a comprehensive multimedia learning platform.
- Curriculum & Documentation: Utilized custom-trained LLMs to structure entire training manuals, workbooks, and technical documentation, ensuring alignment with educational standards.
- Video & Audio Production: Implemented AI video generation and synthetic voice tools to produce high-quality video lessons and audio accompaniments overnight—assets that would traditionally require weeks of filming and editing.
- The Human Loop: The TLE team shifted from "creators" to "editors," reviewing the AI output for quality and mission alignment, exponentially increasing their output speed.
The Result: $4 Million Secured
By leveraging this multi-tool AI workflow, TLE Foundation met their impossible deadline, delivering a fully realized program architecture. The depth and quality of the materials proved they were ready to scale, resulting in the approval of over $4 Million in multi-year funding commitments.
The Impact
"Martin showed us how to use AI to generate high-quality video lessons, training workbooks, and audio guides in a fraction of the time. We delivered a 'shovel-ready' program that looked like it was built by a team of fifty. It transformed our small staff into a production powerhouse."
— Victoria S., Executive Director, TLE Foundation
Choose Your Engagement Model
Flexible partnerships designed to meet your organization where you are—from exploration to full transformation.
The AI Audit
A deep dive assessment and roadmap for organizations ready to explore AI but not yet ready to implement.
- 2-week comprehensive workflow analysis
- Custom AI implementation roadmap
- Tool recommendations with cost projections
- ROI forecast and timeline
- 90-minute board presentation
- 6 months of email support
The Implementation Retainer
Done-for-you building and weekly strategy calls. I become your AI implementation partner.
- Everything in Tier 1, plus:
- Hands-on automation building
- Weekly 60-minute strategy calls
- Custom GPT development
- Workflow integration setup
- Unlimited email and Slack support
- Monthly performance reporting
The Fractional CAIO
Board-level advisory for organizations making AI a strategic priority across all operations.
- Everything in Tier 2, plus:
- Quarterly board presentations
- Multi-department AI strategy
- Vendor evaluation and negotiation
- Staff training program design
- Industry trend briefings
- Priority access for urgent needs
Not sure which model fits your needs? Let's talk.
Questions from the Board Room
Addressing the concerns that matter most to nonprofit leadership.
Is our donor data safe?
Absolutely. I implement enterprise-grade security protocols including SOC2-compliant tools, encrypted data transmission, and strict access controls. Your donor information never leaves your secure environment without explicit permission. I also help you establish AI Ethics Policies that align with GDPR and nonprofit best practices. Every automation is designed with privacy-first architecture. Read our full AI Ethics & Privacy Policy for complete details: /privacy-policy Read our full AI Ethics & Privacy Policy →
Will this replace my staff?
No. AI augments your team, it doesn't replace them. The goal is to eliminate soul-crushing busywork—data entry, repetitive emails, manual reporting—so your staff can focus on relationship-building, program delivery, and mission-critical work. In fact, most clients report higher staff satisfaction and retention after implementation because employees feel empowered rather than overwhelmed.
How long until we see ROI?
Most organizations see measurable time savings within 30-60 days of implementation. For example, automated grant writing assistance typically reduces proposal time by 40-60%. Donor communication automation can save 10-15 hours per week. Full ROI (where time savings exceed consulting investment) usually occurs within 6-9 months, with compounding benefits year over year.
What if our team isn't tech-savvy?
That's exactly why the Shuhari method works. We start with simple, user-friendly tools and build confidence gradually. I don't hand you complex systems and disappear—I train your team step-by-step until they're comfortable. Most of my clients have zero technical background. If your team can use email and Google Docs, they can use these AI tools.
Do we need to buy expensive software?
Not necessarily. Many powerful AI tools have free or low-cost tiers suitable for small nonprofits. I design solutions based on your budget. A typical tech stack might cost $100-500/month depending on organization size. The time savings almost always justify the investment within the first quarter. I also help you identify grants that cover technology upgrades.
What makes your approach different from other consultants?
Three things: (1) I specialize exclusively in nonprofits, so I understand your unique constraints and mission-driven culture. (2) I use the Shuhari framework, which prioritizes ethical adoption over speed. (3) I'm based in Hawaii and understand the local nonprofit ecosystem, island logistics, and the importance of community trust. I'm not a mainland consultant parachuting in with generic advice.
Still Have Questions?
I offer free 30-minute discovery calls where we can discuss your specific concerns, organizational context, and whether AI implementation is right for you.
Ready to Transform Your Operations?
Book your free strategy audit and discover exactly how AI can save your team thousands of hours.
Schedule Your Strategy Audit
Choose a time that works for your leadership team
What to expect: 60-minute deep dive into your current workflows, pain points, and automation opportunities. You'll leave with a preliminary roadmap and ROI projections.