Privacy Policy & AI Data Ethics Statement
Our commitment to protecting your information and maintaining ethical AI practices
Last Updated: January 2025
Our Core Promise to Nonprofit Leaders
We do not sell, trade, or rent your personal identification information to others. Ever. As a consultant dedicated to serving nonprofit organizations, we understand the sacred trust you place in us when sharing donor data, strategic plans, and operational information. Your mission is our mission, and protecting your data is fundamental to that commitment.
Introduction
This Privacy Policy governs the manner in which Martin Zialcita Consulting ("we," "us," or "our") collects, uses, maintains, and discloses information collected from users ("you," "your") of our website and consulting services.
This policy applies to all services offered by Martin Zialcita Consulting, including but not limited to AI consulting, speaking engagements, workshops, and digital resources provided through our website.
AI & Data Sovereignty: The "ChatGPT Clause"
We understand your concerns about AI and data privacy. Many nonprofit leaders worry that working with AI consultants means their confidential information will be used to train public AI models. Here's our explicit commitment:
How We Use AI with Your Data
- No Public Training: We do not use your confidential proprietary data (such as donor lists, grant applications, financial strategies, or internal communications) to train public AI models.
- Enterprise-Grade Security: Any AI implementation we build for your organization operates within secure, private boundaries using Enterprise API environments with enhanced data protection.
- Explicit Consent Required: We will never use your data in ways beyond our agreed scope without your explicit written permission.
- Data Isolation: Client data is kept separate and isolated. Your nonprofit's information is never commingled with other clients' data.
Technical Safeguards: When we use AI tools (such as OpenAI Enterprise, Anthropic Claude, or similar platforms), we utilize business-tier accounts with zero data retention policies, meaning your inputs are not stored or used for model improvement.
What Information We Collect
Personal Identification Information
We may collect personal identification information from you in a variety of ways, including when you:
- Visit our website
- Subscribe to our newsletter or download our AI Toolkit
- Fill out a contact form or booking request
- Engage our consulting services
- Attend our workshops or speaking events
Information we collect includes:
- Name and job title
- Email address
- Phone number (when provided)
- Organization name and type
- Operational data and strategic information shared during consulting engagements
How We Collect Information
- Web Forms: Contact forms, newsletter signup, and toolkit download forms on our website
- Booking Systems: Calendly scheduling platform for consultation bookings
- Direct Communication: Email, phone calls, video conferences, and in-person meetings
- Consulting Engagements: Documents, data, and information you share during our work together
How We Use Your Information
We collect and use your personal information for the following purposes:
- To provide consulting services: Delivering AI strategy, implementation support, and ongoing guidance tailored to your nonprofit's needs
- To improve customer service: Your information helps us respond more effectively to your support needs and service requests
- To send periodic emails: Newsletter updates, AI insights, workshop announcements, and resources for nonprofit leaders (you can unsubscribe at any time)
- To process transactions: Scheduling consultations, processing workshop registrations, and managing service agreements
- To deliver resources: Providing access to the AI Toolkit and other educational materials you've requested
Third-Party Service Providers
We work with trusted third-party vendors to facilitate our services. These partners are contractually obligated to keep your information confidential and use it only for the purposes we specify.
Categories of Third-Party Processors:
- Scheduling: Calendly (for consultation bookings and calendar management)
- Payment Processing: Stripe and PayPal (for secure payment transactions)
- Email Marketing: Email service providers for newsletter distribution (with unsubscribe options)
- Cloud Storage: Secure cloud platforms for document storage and collaboration (Google Workspace, Microsoft 365)
- AI Large Language Models: OpenAI (Enterprise API), Anthropic Claude (Enterprise tier), and similar platforms with zero data retention policies
- Analytics: Website analytics tools to understand how visitors use our site (anonymized data)
Important: We carefully vet all third-party providers to ensure they meet our standards for data security and privacy. We do not share your information with third parties for their marketing purposes.
How We Protect Your Information
We adopt appropriate data collection, storage, and processing practices and security measures to protect against unauthorized access, alteration, disclosure, or destruction of your personal information.
- Encryption: Sensitive data is transmitted via secure SSL/TLS encryption
- Access Controls: Limited access to personal information on a need-to-know basis
- Confidentiality Agreements: All team members and contractors sign NDAs
- Regular Security Audits: Ongoing review of our security practices and systems
Your Data Rights
You have the following rights regarding your personal information:
Right to Access
You can request a copy of the personal information we hold about you at any time.
Right to Correction
You can request that we correct any inaccurate or incomplete information.
Right to Be Forgotten
You can request that we delete your personal information from our systems. We will comply unless we have a legal obligation to retain certain data.
Right to Unsubscribe
You can unsubscribe from our newsletter and marketing communications at any time by clicking the "unsubscribe" link in any email or contacting us directly.
Right to Data Portability
You can request your data in a structured, commonly used format for transfer to another service provider.
Right to Object
You can object to certain types of processing, including direct marketing.
To exercise any of these rights, please contact us using the information provided below. We will respond to your request within 30 days.
Legal Compliance
Our privacy practices comply with applicable data protection laws, including:
- GDPR (General Data Protection Regulation) - for European Union residents
- CCPA (California Consumer Privacy Act) - for California residents
- Hawaii State Privacy Laws - applicable local regulations
Cookies & Tracking Technologies
Our website may use "cookies" to enhance user experience. Your web browser places cookies on your hard drive for record-keeping purposes and sometimes to track information about you.
You may choose to set your web browser to refuse cookies or to alert you when cookies are being sent. Note that some parts of the website may not function properly if you disable cookies.
Changes to This Privacy Policy
Martin Zialcita Consulting has the discretion to update this privacy policy at any time. When we do, we will revise the "Last Updated" date at the top of this page. We encourage you to frequently check this page for any changes to stay informed about how we are protecting your information.
Questions About Our Ethics?
If you have any questions about this Privacy Policy, our data practices, or how we handle AI and data sovereignty, please don't hesitate to contact us:
Phone
(808) 722-6611Location
1050 Queen St, Ste 100
Honolulu, Hawaii 96814
Response Time: We typically respond to privacy inquiries within 24-48 hours during business days.
Legal Disclaimer
This Privacy Policy & AI Data Ethics Statement constitutes a legal agreement between you (the "Client" or "User") and Martin Zialcita Consulting (the "Consultant"). By using our website, engaging our services, or providing your personal information, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. This document governs the collection, use, and protection of your personal information in connection with all services provided by Martin Zialcita Consulting. If you do not agree with any part of this policy, please do not use our services or provide your personal information. This policy is effective as of the date listed above and remains in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page. We reserve the right to update or change our Privacy Policy at any time, and you should check this Privacy Policy periodically. Your continued use of the service after we post any modifications to the Privacy Policy on this page will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy.
Have questions about how we protect your data? Let's talk.